Acquisitions Services at the Patrick Power Library buys the books, ebooks, serials, electronic databases, films, and videos that support SMU teaching, learning and research.
Staff in the department manage orders, payments for purchase, lease and other access of library materials. Titles in various formats are acquired from all over the world for every subject area.
Manager | Terri Winchcombe | 902-420-5535 |
Orders |
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Acquisitions Staff | Heather Saunders | 902-420-5537 |
Megan McCarthy | 902-491-6320 | |
Greg Hilliard | 902-491-6319 | |
Trish Grelot | 902-491-6318 | |
Billing/Shipping Address | Patrick Power Library (SMU6500) | |
Saint Mary's University | ||
923 Robie Street | ||
Halifax NS B3H3C3 | ||
Canada |
For Questions Related To… | Ask... |
1st Floor Serial Selection & Moving Serials to 3rd Floor
|
Megan |
Acq Budget | Terri & Heather |
Annual Reporting | Terri |
Book Orders | Greg |
Books - Rush ordering, processing | Trish |
Books (Received) | Trish |
Cancellations | Terri & Megan |
Electronic Resources | Terri & Heather |
Labels - Serials and Serial Boxes | Megan |
Looseleaf | Megan |
Megan & Trish | |
Newspaper Weeding | Megan |
Newspapers | Megan |
Packages Received | Trish |
Heather | |
Print Serials Check-In | Megan & Trish |
Request a Report | Heather & Terri |
Serial Renewals - Mail Notices | Megan |
Serial Subscriptions | Megan |
Serials News | Megan |
Stats (Usage, Reshelving, Carl…) | Megan, Terri & Heather |
Weekly Financials | Heather |
Annual - Issued once a year, every year. Often ordered as standing orders with vendors.
Approval Plan - Automated selection of book titles, based on set criteria.
Bindery - Commercial (off campus) site which turns loose issues of periodicals into bound volumes and repairs books. Materials at the bindery are not available for approximately one month.
Bound Periodicals - Back issues of periodicals which have been sent to the bindery.
Check-in - The ongoing process of recording the receipt of each issue of a newspaper or periodical.
Claiming - A notice from a library informing the publisher or subscription agent that a specific issue of a newspaper or periodical on subscription, or item on continuation order, has not been received within a reasonable time, with a request that a replacement copy be sent.
Collection Liaisons - The people who are responsible for developing the library's collections.
Current Periodicals - The most recent issues of periodicals. Usually, but not always, the current year. Some shelved in the First Floor Reading Lounge.
EDI - Embedded Data Invoicing
Firm Order - A direct request to order a book. The request can come from students, faculty, staff or librarians. An order placed as a onetime purchase, usually of a monograph, score, or media.
Flags - Colored slips of paper that are put in a book to indicate special cataloging or processing is needed.
Fund Code - The system used to catogorize subject areas in our budget ledger. All resources are charged to a fund code.
Hold/Notify - When a book arrives, the person who requested it is notified that it is available and ready to be checked out once it is catalogued. The book is held for the person at the borrowing desk.
InterACQ - Midwest's ordering platform.
Journal - A periodical devoted to disseminating original research and commentary on current developments in a specific discipline, subdiscipline, or field of study, usually published in quarterly, bimonthly, or monthly issue sold by subscription.
Notify - When a book arrives in the library, the person who requested it is notified when the book is catalogued
Oasis - Proquest's ordering platform.
Patron Driven Acquisitions for ebooks (PDA) - Ebook records are loaded into the catalog monthly, based on set criteria. When the title is accessed 2 times, it triggers an automatic purchase. Once a month, we receive an invoice of the loans and purchased titles. Cataloging is notified of purchases and the ebook holdings location is changed from Novanet to SMNET.
Periodicals - A publication issued at regular intervals, usually monthly or weekly
Serials - Generic term for regularly or irregularly published recurring materials. Includes periodicals, journals, annuals.
Shelf-ready - These are books that come with some of the processing already completed by the book vendor. The book will be property stamped, a bookplate and barcode affixed and a call number placed on the spine.
Standing Order - An order placed by a library with a publisher, jobber, or dealer to supply each volume or part of a specific title or type of publication as published, until further notice.
YBP - Yankee Book Peddler. Our secondary book vendor. We order ebooks from EBL, EBSCO and Ebrary through YBP.
Student Assistant
Term Responsibilities
1. Open mail
2. Newspapers
3. Process received issues
4. Vendor reports
FOAP | Description |
71360 | CRKN |
72325 | Elec Media Partial HST Rebate |
72327 | Library Books Part HST Rebate |
72330 | Library Books Full GST Rebate |
72335 | Periodicals Full GST Rebate |
72336 | Periodicals Part HST Rebate |
72329 | Library Acquisitions Freight |
77820 | Minor Software and Licenses |
SAINT MARY'S UNIVERSITY
Position Description
TITLE: Library Clerk III (Acquisitions/Document Delivery)
Dept and/or Faculty Patrick Power Library– Acquisition/Document Delivery
Job Description #: 100321
Salary Scale: NSGEU, Group 4
Acquisitions
Under the supervision of the Manager, Acquisition Services, the Library Clerk III receives print monographic materials, prepares invoices, recommends payment, receives serial issues and processes items for shelving.
Document Delivery
Under the supervision of the Information Systems Librarian, and the daily direction of the Library Assistant V (Document Delivery), the Library Clerk III is responsible for processing requests to ensure the timely delivery of books and documents through the Library’s Document Delivery / Interlibrary Lending Services (ILS).
Acquisitions
1. Monographic Materials 40%
2. Serials 15%
3. Miscellaneous 5%
Document Delivery
4. Novanet/CAUL Express Processing 5%
5. Interlibrary Lending Processing 10%
6. Interlibrary Borrowing 10%
7. Materials Retrieval, Preparation and Processing 5%
8. Materials Packaging/Unpackagaing 5%
9. Communication/Customer Assistance 5%
11. Performs other related duties as assigned.
Qualifications Required
Last updated: January 2014
SAINT MARY'S UNIVERSITY
Position Description
TITLE: Library Clerk IV
Dept and/or Faculty Patrick Power Library– Acquisition Services
Position #: 100643
Salary Scale: NSGEU, Group 5
Under the general supervision of the Manager of Acquisition Services, the Library Clerk IV coordinates all budget activities in Acquisition Services. The Library Clerk IV also coordinates purchases of electronic packages and databases.
1. Co-ordinates Acquisition Services staff 10%
2. Provide Technical Assistance 10%
3. Budget Coordination 45%
4. Electronic Materials 30%
5. Miscellaneous 5%
6. Performs other related duties as assigned.
Qualifications Required
Last updated: January 22, 2009
SAINT MARY'S UNIVERSITY
Position Description
TITLE: Library Clerk IV (Serials)
Dept and/or Faculty Patrick Power Library– Acquisition Services
Position #: 100317
Salary Scale: NSGEU, Group 5
Under the supervision of the Manager, Acquisition Services, the Library Clerk IV (Serials) orders, processes invoices and monitors receipt of all print and electronic subscriptions. Maintains access to individual subscriptions in the knowledgebase and provides backup to Library Assistant IV Cataloguing & Metadata for management and troubleshooting access problems for databases and subscription packages and assists with Core Serials database.
1. Subscription Orders and Payment 45%
2. Subscription Issue Receipt and Access 45%
3. Miscellaneous 10%
4. Performs other related duties as assigned.
Qualifications Required
Last updated: October 2013
SAINT MARY'S UNIVERSITY
Position Description
TITLE: Library Assistant II
Dept and/or Faculty Patrick Power Library Archives, Acquisition Services/Reference and Research
Position #: 100339
Salary Scale: NSGEU, Group 5
Under the supervision of the Manager of Acquisition Services, the Library Assistant II performs pre-acquisition bibliographic searching, adds orders for new materials (MARC records and items) to the library catalogue ensuring zero duplication. Coordinates loose-leaf activities. (45% split position).
Under the supervision of the Reference and Research Librarian, the Library Assistant II provides reference service to University patrons and the general public; instructs library users in the use of library resources. Co-ordinates the ordering, processing, maintenance and filing of materials within a separate collection of telephone directories (30% split position).
Under the Supervision of the Librarian responsible for Archives, Special Collections, and Records, the Library Assistant II helps monitor the public areas of the archives and assists patrons; handles the submission process including binding and online posting; and assists in general archives duties (25% split positon).
Work Performed
ACQUISITIONS:
1. Print and Electronic Book Orders 40%
2. Miscellaneous 5%
3. Performs other related duties as assigned.
REFERENCE AND RESEARCH
1. Reference and Research activities: 25%
2. Workbook Program 5%
3. Performs other related duties as assigned.
ARCHIVES
1. Monitor Archives Reference Area 5%
2. Process University Theses 15%
3. General Archives Duties 5%
4. Performs other related duties as assigned
Qualifications Required
Last updated: March 2015